HomeMy WebLinkAboutBoard of Education of Jefferson County - Public Financial ReportEqual Opportunity/ Affirmative Action Employer Offering Equal Educational OpportunitiesEqual Opportunity/ Affirmative Action Employer Offering Equal Educational Opportunities
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FOR THE YEAR ENDED JUNE 30, 2021POPULAR ANNUAL FINANCIAL REPORT
BOARD OF EDUCATION OF JEFFERSON COUNTY, KENTUCKY
www.jefferson.kyschools.us Equal Opportunity/Affirmative Action Employer Offering Equal Educational Opportunities
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The Government FinanceOfficers Association is the leading advocate for reporting
standards and transparency for governments in the United
States of America. They maintain a certification program for government reporting to
ensure rigorous standards are met. JCPS has received this
certification for its Annual Comprehensive Financial Report each year since 2007.
JCPS received certification
for its POPULAR ANNUAL FINANCIAL REPORT for the fourth year in a row, most
recently for the fiscal year ended June 30, 2020.
REPORT OVERVIEW
GOVERNANCE
Superintendent's Letter - 3
Board Members - 4Investing in Our JCPS Students - 5
ABOUT JCPS
Future State of JCPS - 6
Three Pillars of JCPS - 8JCPS by the Numbers - 10
FINANCIAL
Revenue Trends - 12
Expense Analysis - 16Summarized Financial Statements - 17
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To the Citizens of Jefferson County,
Our Louisville community is rich with history and opportunity. It also suffers some of the same historical challenges many communities suffer. Our community has tasked us with truly addressing
these challenges head-on and letting each student reach his or her potential. This document will show you how we will create this community change one student at a time.
Having a strong community relationship is one of the reasons we are so committed to transparency in all aspects of our finances, educational programs, and program results. This Popular Annual
Financial Report ("PAFR") is an important part of that commitment. The report focuses on who we are at JCPS, our current initiatives, and an overall analysis of the financial trends from the 2020-2021 school year. Our hope is that this report portrays an understandable description of who we
are as a District, how we operate, and what our vision is for the future.
This document highlights key data that is presented in much more detail in our Annual Comprehensive Financial Report ("ACFR"). The ACFR is prepared in accordance with accounting principles generally accepted in the United States ("GAAP"). Although the PAFR presents selected information on
the same basis of accounting as the ACFR, the PAFR summarizes the financial data, omits many schedules and notes required in the ACFR, and is presented in an unaudited format. Both reports
are available on our website: https://www.jefferson.kyschools.us/department/business-services-division/financial-services/accounting-services/comprehensive-annual. Hard copies of this report are also available upon request at our VanHoose Education Center location: 3332 Newburg Road,
Louisville, KY, 40218.
We would like to thank our citizens for your support and encouragement in continuing our journey toward transparency. We are grateful for the wonderful parents and guardians who entrust us with their children every day, our dedicated educators who work diligently to help our students
succeed, and our exceptional students who are striving to become college/career-ready. If you have any questions or feedback about this report, please call the JCPS Accounting department at (502)
485-3146 or email eddie.muns@jefferson.kyschools.us.
Respectfully submitted,
Marty Pollio, Ed. D. Cordelia Hardin Superintendent CFO/Treasurer
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BOARD MEMBERS 2020-2021
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Our Vision:
All Jefferson County Public Schools students graduate prepared,
empowered, and inspired to reach their full potential and contribute
as thoughful, responsible citizens of our diverse, shared world.
The Jefferson County Board of Education established a bold vision
identified as "The Future State" which seeks to transform our
students, schools, and community through a strategic investment.
In May 2020, the Board passed a seven cents per $100 assessed
valuation increase in the local property tax.
With positive support from the Board to secure additional funding,
the District has confirmed its commitment to use these highly
necessary funds in the most efficient way possible:
• 21st century facilities that engage students and faculty;
• Critical resources needed at our highest-need schools;
• Racial equity initiatives; and
• Additional student instructional time.
INVESTING IN OUR JCPS STUDENTS
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POSITIVE CULTURE & CLIMATE: In classrooms throughout
the District, great accomplishments begin when confident actions are
performed by empowered students. Educators must identify needs and
provide individualized resources for students to be at their best. The District has given every school access to mental health practitioners. All team members must come together to work with a passion for the students
they are serving. Below are the student results from the 2019-2020 COMPREHENSIVE SCHOOL SURVEY:
The District is focused on THREE MAIN PILLARS: Positive Culture
& Climate, Racial Equity, and the Backpack of Success Skills. In
addition to academic achievement,
education should also prepare a child
to become a productive member
of the workforce, to promote the common good in society, to become
a responsible citizen, and to aid in
reducing inequalities.
Positive Culture & Climate
Backpack of Success Skills
Racial Equity
THREE PILLARS
THREE PILLARS OF JCPS
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BACKPACK OF SUCCESS SKILLS: The District launched its Backpack of
Success Skills initiative under the guidance of Superintendent Dr. Marty Pollio in
2018 to bring our curriculum into the 21st century. Students use a virtual backpack
to collect their work, prove their accomplishments, and prepare to defend what they've learned at key transition points in their education (5th, 8th, and 12th grades).
Students must be able to show how they are becoming effective communicators,
emerging innovators, prepared and resilient learners, globally and culturally
competent citizens, and productive collaborators. Engaging every student, every
day, in meaningful learning is the goal, and the Backpack of Success Skills initiative2
is the strategy to reach this goal.
RACIAL EQUITY: The District is committed to ensuring that historically disadvantaged students of color remain disadvantaged no longer. The Board
started by creating an unflinching Commitment to Racial Equity policy to
direct all District employees to work toward this goal. The District took the
second step toward this Commitment by making a significant investment in
professional development for all staff and creating two academies, the W.E.B. Dubois Academy and the Grace James Academy of Excellence, dedicated to
expecting excellence in a culturally appropriate curriculum. The District has
now created a Racial Equity Analysis Protocol ("REAP")1 to ensure the impact
on all races is considered when making major decisions or policy changes.
References:
1 https://www.jefferson.kyschools.us/department/diversity-equity-poverty-division/school-based-decision-making/council-member-resources
2 https://www.jefferson.kyschools.us/departments/communications/monday-memo/backpack-success-skills
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JCPS BY THE NUMBERS
TRANSPORTATION DATA
Buses in Fleet - 926
Bus Compounds - 13
Miles Driven Daily - 63,088
Students Transported Daily - 41,000
TEACHER DATA
6,890 Teachers
82% Teachers with Master’s
Degree or Higher
447 National Board
Certified Teachers
Schools & Education Centers
168
Students 97,856
Full Time Employees14,334
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STUDENT DATA
Average Daily Attendance - 93.2 %
English as a Second Language - 10,836
Different Languages - 138
Exceptional Children - 12,077
Free and Reduced Price Lunch - 68%
STUDENT ACADEMIC ACHIEVEMENTS
6,673 Advanced Placement Tests Taken
49.5% AP Scores earning college credit
Average ACT Test Score - 18.5
84.3% Graduation Rate84.7% Successful Transition to Adult Life
$159 Million College Scholarships Earned
FACILITIES DATA
89 Elementary
22 Middle
18 High5 Pre-K
3 Multi-Level
18 Special Education
13 State Agency
10%
13%
37%
40%
Student Demographics
Other
Hispanic/Latino
African American
Caucasian
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STATE SEEK REVENUES are based on a formula, which has numerous
factors including the property assessments. In Jefferson County, assessments generally rise between 1% and 4% each year, meaning that SEEK revenues
will drop if the legislature doesn’t increase SEEK greater than assessment
growth. This is what has happened since 2015, the last time the allocation
exceeded assessments.
JCPS General Fund revenues received from STATE SEEK REVENUES
have continually decreased significantly from 54.3% to 23.2% since the beginning of the Kentucky Education Reform Act of 1990. Below is a snapshot of the last five years:
REVENUE TRENDS
JCPS receives revenue from four major sources: state SEEK (Support Education Excellence in Kentucky), property taxes, occupational taxes, and other state revenues.
29.6%
27.5%26.6%
24.6%
23.2%
20%
22%
24%
26%
28%
30%
32%
2017 2018 2019 2020 2021
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The dwindling state SEEK funds highlight how critical local funding
is to JCPS. Our largest revenue source is PROPERTY TAXES,
which have been sustained by assessment increases over the years
taking the tax rates to 73.6 to 80.6 cents per 100 dollars of assessed
value in 2020 and 2021, respectively. Additionally, our Board and community have decided to dedicate these funds to critical needs as detailed in the Future State of JCPS (pages 6 & 7).
OCCUPATIONAL TAXES are assessed as both a business
net profits tax and a payroll tax on Jefferson County residents
working in Jefferson County. This makes occupational taxes
the most economy-driven revenue source JCPS receives.
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OTHER STATE REVENUES are payments the State makes on our
behalf for teacher pension benefits and health insurance for our employees.
Actuarial assumptions and pension funded levels have caused these revenues
to swing drastically as state funding increases are shoring up the pension.
JCPS participates in two State pensions: the County Employees Retirement
System (CERS) and the Kentucky Teachers Retirement System (TRS). Each pension is structured differently, with JCPS paying the employer match for CERS and the State paying the employer match for TRS. The TRS match is
recorded as an equal revenue and expense, since the State pays this instead
of JCPS. Our budget will continue to be directly affected by increases of the
employer match to CERS.
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Even during national economic struggles, Jefferson County maintains a
stable, balanced economy to support Jefferson County Public Schools. Detailed below are the TOP TEN SCHOOL TAXPAYERS AND PRINCIPAL EMPLOYERS as well as the unemployment rate compared
to the total population of Jefferson County:
Metro Louisville Unemployment Rate 5.7%
Total Population 775,331
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EXPENSE ANALYSIS
From the teachers and instructional assistants in the classrooms to the
cafeteria workers, bus drivers, administrators, and coaches, we rely on a
dedicated and talented team to transform students’ lives. The graph below
shows what we purchase with our resources:
Our goal in Finance is to provide the funding required to achieve the
academic and developmental gains our students require. We strive to maintain a direct focus on aligning our available budget with the District's Future State plan to invest in the students of Jefferson County.
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SUMMARIZED FINANCIAL STATEMENTS
DISTRICT-WIDE FINANCIAL STATEMENTS—These statements are designed to
show the whole financial position, also called “accrual basis” presentation, of the District at the end of the fiscal year, including long-term items. These long-term items include capital
assets like schools and computers whose use extends into future periods, bonds which will be paid over many years into the future, and the cost of sick leave, vacation leave, and
pension benefits paid many years from now.
Governmental accounting rules state we must show both full accrual, District-wide
financial statements & modified accrual, fund statements. Below is a representation
of what a STATEMENT OF NET POSITION (similar to a Balance Sheet) aims to
capture and show the readers of the financial statements.
DEFINITIONS OF KEY TERMS:• ASSETS - Any cash on hand, amounts owed to the District, and items owned by the District used in operations with an initial useful life extending beyond one reporting period• LIABILITIES - Amounts that the District owes to employees or other vendors for products or services provided to the District
(current is due within 12 months; long-term is due later than 12 months)• DEFERRED OUTFLOWS/INFLOWS OF RESOURCES - Amounts that won't be recognized as either a revenue or expense until the future period to which they are related; these amounts relate to the actuarial assumptions of the Net Post Employment Benefits Liability line item• NET POST-EMPLOYMENT BENEFITS LIABILITY - I.e. retirement; these liabilities will be paid off over many years through
the higher employer match and additional State support. See Notes F & H of the ACFR for more information
WHAT WE OWN
(ASSETS)
WHAT WE OWE
(LIABILITIES)
AVAILABLE BALANCE FOR THE FUTURE
Deferred InflowsDeferrred Outflows
Asset or Liability to be recognized at a future date
Although the District faced unprecendented times with remote learning for the majority of
the school year, JCPS has risen to the challenge with resiliency. The District's finances have
strengthened year over year due to dedicated employees and appropriate funding.
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Our DISTRICT-WIDE STATEMENT OF ACTIVITIES (similar to an Income Statement) also shows an emphasis on pensions and postemployment benefit
payments. JCPS’ largest revenue source is other state revenues, which is mostly
pension and other post-employment benefit expenses paid on our behalf by
the State (i.e. on-behalf payments). As our liabilities increase, each expense
category increases since these expenses are allocated in alignment with other employee costs.
Many of our expenses shifted in the current year to prioritize remote learning
and combat learning loss during the pandemic to ensure continuous learning
for our most precious asset, our JCPS students. School Support Services and
Instructional expenses increased, whereas transportation and maintenance costs decreased. Federal stimulus grant funding has been critical and has
protected both the District and our students during these times of uncertainty.
DEFINITIONS OF KEY TERMS:
• INSTRUCTION - Direct teaching and learning of students (our largest expenditure category)• SCHOOL SUPPORT SERVICES - Guidance services, nurses, speech, hearing, physcial therapy, and
psychological services• BUSINESS SUPPORT SERVICES - Operation of the District, financial services division (payroll, purchasing, accounts payable, accounts receivable, and budget), risk management, human resources,
internal audit, and the print shop
• PLANT OPERATIONS & MAINTENANCE - Custodial services, grounds, and maintenance• TRANSPORTATION - Transporting students to and from school and field trips• BUSINESS-TYPE SERVICES - Expenditures from the following funds: School Food Service, Adult
Education, Enterprise Programs, Tuition Based Preschool, and Day Care Operations• OTHER - Function categories with less than 1% of expenditures (Interest, other instructional support
services, etc.)
All figures above shown in thousands, rounded ($)
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FUND STATEMENTS differ from the full accrual District-wide financial statements on the preceding pages. Traditionally, governments collect taxes, fees, and
assessments on a set calendar each year, and government financial statements
have been designed to show the activities within one annual budgeting period, also
called “modified accrual” presentation. Accordingly, these statements exclude the
large pension and other post-employment benefits liabilities that will be paid in later budgeting periods.
THE GOVERNMENTAL BALANCE SHEET is listed below in a condensed form
showcasing the District’s total assets, liabilities and fund balances over the last four
fiscal years (July 1st - June 30th):
THE GOVERNMENTAL STATEMENT OF REVENUES, EXPENDITURES,
AND CHANGES IN FUND BALANCE below lists the District’s total revenues
(resources received) and expenditures (services provided) over the last four fiscal
years. Grant revenue increased this year due to COVID Relief funding, and expenses
increased as well to meet our student's needs during such unique circumstances.
All figures above shown in thousands, rounded ($)
All figures shown in thousands, rounded ($)
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Jefferson
County
Public
Schools
Thank you for your interest in our
Popular Annual Financial Report!
If you have any questions or to provide feedback, please contact us at:(502) 485-3146 or
eddie.muns@jefferson.kyschools.us
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